ghiam.vn How to record meetings effectively: a before–during–after checklist
Recording a meeting lets you focus on the discussion instead of scribbling notes, and gives you the “source of truth” when minutes need to be accurate. But a fuzzy 60-minute recording where you can’t find the important parts is nearly useless. Here’s the full workflow.
Before the meeting: 2 minutes of prep
- Ask for consent. It’s both polite and a legal requirement in many contexts. “I’ll record this so the minutes are accurate, OK?” is usually enough.
- Test your recorder. Open ghiam.vn, record 5 seconds, play it back — confirm the mic works and the level is fine.
- Charge or plug in if the meeting will run long. Turn on Do Not Disturb so notifications don’t land in your recording.
- Pick the spot: middle of the table, 50–100 cm from the main speaker, mic hole uncovered, away from fans, AC and keyboards.
During the meeting: mark, don’t write
This is the biggest time-saver: every time there’s a decision, deadline, or key number — tap the marker (the flag button on ghiam.vn). No pausing to type a note; one tap and the position is saved.
At the end, instead of re-listening to all 60 minutes, you jump through the 5–7 markers — usually enough to write complete minutes.
A few more tips:
- For online meetings (Meet/Zoom/Teams), play audio through the speakers and put your recording device next to them — or open ghiam.vn in another tab on the same computer.
- Long meeting with a break? Use pause instead of stopping — you get one continuous recording instead of several files.
- Don’t worry about closing the browser by accident: everything is saved continuously, and reopening the page restores the recording.
After the meeting: review smart
- Listen at 1.5x–2x speed. Meeting speech is slower than your reading comprehension; speeding up halves your review time. Drop back to 1x for the important parts.
- Follow your markers to extract decisions and action items.
- Name recordings with a convention — e.g.
Project X – scope decision – Jun 12— so future-you finds them in seconds. - Export when sharing: MP3 for light files (chat/email), WAV when original quality matters.
The short checklist
☐ Ask consent → ☐ 5-second test → ☐ Device mid-table → ☐ Do Not Disturb on → ☐ Marker at every decision → ☐ Review at 2x via markers → ☐ Name files consistently
Frequently asked questions
Do I need special hardware to record meetings? For rooms under 10 people, a well-placed phone or laptop mic is clear enough. Dedicated hardware only matters for large rooms or audio meant for public playback.
Where should internal meeting recordings be stored? On your own device is safest — which is how ghiam.vn works by default: nothing is uploaded to a server, nobody else can access it.